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Ontario: safety ratings & Commercial Vehicle Operator's Reg

By: Rick Grammick

Date: Saturday, 16. February 2008

At a 1996 seminar presented by the Hamilton-Niagara Regional Chapter of the Transportation Safety Council of Driver Trainers, Chris Brant from the Ontario Ministry of Transportation (MTO) Carrier Safety Ratings Project explained upcoming Carrier Safety Ratings in Ontario, Canada, and how they will work.

Auditors will come equipped with a Commercial Vehicle Operator's Registration (CVOR) report, recent roadside Commercial Vehicle Safety Alliance (CVSA) inspection reports, carrier accident history, and data from other carriers of equal size, for comparison purposes.

One half of the rating will focus on driver information files, recall systems, and log books. Carriers must maintain current driver licensing information, a recall system to track renewals, training records, accident records, and prove a system of monitoring drivers' log books.

It is expected that a carrier will match toll receipts, fuel stops, and any other available "time markers" to verify the information provided by the driver in the log book. This audit system will reveal mistakes and incorrect log book entries.

Markel's Fleet Safety department provides Road Observation Reports to insureds and these are acceptable as log book "time markers." Each Road Observation Report contains a time, a date and a location, and this information can be compared with a driver's log book. The carrier must assure that all drivers are in compliance with the Hours-of-Work regulations, and document corrective action for drivers who violate.

The other half of the Carrier Safety Rating will come from vehicle inspections, vehicle files, and maintenance records. Ratings will be similar to the U.S. category system of "Satisfactory," "Conditional" and "Unsatisfactory." However, there will be two new categories, "Excellent" and "Satisfactory Unaudited." Sanctions may be placed on the "Unsatisfactory" rating, for example, by declaring the carrier ineligible to transport dangerous goods in Ontario.

Following an unfavorable audit, the MTO will give the carrier written recommendations and arrange to conduct another audit in six months. Continued "Unsatisfactory" ratings could result in licensing sanctions or removal of operating privileges in Ontario.

Shippers are being educated by intelligent safety-conscious carriers to obtain CVOR and audit reports, and to understand the information provided. Safety is well worth the price.


Margaret Mooney from the MTO Carrier Control Office explained that her office monitors CVOR records for 90,000 carriers operating 175,000 heavy trucks in Ontario. There are two types of CVOR records available for $5.00 from MTO. The public record does not include the allowable demerit point threshold level, the carrier's current violation rate, demerit points assigned to entries, or fines paid. The carrier may obtain a CVOR record with all information included.

Information is kept on record for a period of five years and the automated monitoring system always looks at a two-year sliding window. Demerit points are assigned for all violations, detentions, convictions, and accidents. Much discussion took place at the seminar about how many demerit points an accident carries. Margaret Mooney explained that a truly non-preventable accident carries one demerit point, but if there is any reason to believe that action on the part of the driver was unsafe, then the accident carries 10 demerit points.

Allowable threshold levels are determined by multiplying the provincial averages for carriers of equal size by three. Demerit point violation rates are a two-year count. When the violation rate approaches the threshold level, MTO action is taken. The carrier is expected to submit an action plan and make a 25% improvement within three months.

More information is available from:
The Fleet Safety Department
Markel Insurance Co. of Canada
105 Adelaide St. West, 7th Floor
Toronto, Ontario M5H 1P9
Tel: (416) 364-7800
Fax: (416) 364-1625

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All Comments (15)

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whats the highest rating a G driver can have in Ontario



I can't see why these recognized acronyns couldn't be used in the body of the of the graph area. Certainly the short forms for Ontario and Quebec would be accepatble anywhere in the document. I would have reservations however if you use them in the company / driver information area, unless you work for CNR or CPR.


Hi Shirl,

As far as actual driver records be disposed, there isn't really any standards. Consider what can come back to haunt you. First Taxes, are there any holdbacks or payments which may be contested. Incidents, where ther could be law suits or employee injury claims. Hours of Service, I would suggest up to a year, although six months would do. Anywhere the employee is connected to commercial vehicle maintenance I would suggest two years


Can you use abbreviations on Vehicle log books?
Can the name of company be abbreviated?

CN Canadian national railway
CPR canadian Pacific Railway
ONT Ontario
QC Quebec
MTO ministry of transpotation


My question is, when a driver leaves a company, how long are we required to keep all thier information in our paper files. When you do not have a lot of space, files are stacking up.
Thank you for your time.


Hello Wanda,

Wow, I can't believe it was 2000 when Rick passed away. I hope you are keeping well.


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safety ratings and Commercial Vehicle Operator's Registrations are really good concept to avoid bad vehicles .Please keep it up such type of vehicle registrations .


How long is a company required to archive driver logs?




Yes, Rick's article is still doing good things. We'll try to get some expert input here to help with questions.


I don't know if anybody is answering your questions. Rick Grammick passed away on May 30, 2000.
It is good to see that his work is still producing dialogue


we've been told by our compnay that as mechanics driving our service truck, (which they say requires us to fill out a daily log) that we have to fill out a sheet for everyday, my question is since there can be times when we may not drive it for a week at a time and when we do go out it is within the city for the most part, do we still have to do a daily log sheet or can we just do pre trip inspection sheets?


How long is a company reqired to keep driver logs on file

jeff from london,

what can i do if i know my company is doing alot of illegal stuff,like force to haul un safe equipment knowing your boss is cheating on loads(cash loads)but you afraid to say anything ,fear of serious retalation,you are afraid to quit cause you know to much,cant tell police ,or mto ,because you boss is well connected,when to company makes millions of dollars ayear,and 200 people work there what to do ????

ronald pelissero,

Are driver to fill out a daily log showing their driving hours if they drive with in the kilometer rating for log books. Or do they just need to fill out a pre-trip inspection book?

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